iii) Decipha may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 14th August 2010.
iv) For the purpose of the Data Protection Act of 1998, Janet Hoskin is our data handler.
1. WHAT WE COLLECT
Operation of the Decipha website and/or Decipha online programme may require collection and processing of the following data:
1.0.1 Visit details to our site or any resources used on our site, not limited to just location and traffic data, weblogs or other communication information.
1.0.2 Information given to us when you contact us for any reason.
1.0.3 Data offered by filled out forms on our site, like a registration or payment.
1.0.4 Such information may include: Your IP Address, your name and job title, contact information including email address, demographic information such as postcode and preferences. The name, school and contact information of the child to be assessed or registered. We do not store financial information such as credit or debit card numbers.
1.1 IF YOU REGISTER TO THE DECIPHA READING PROGRAMME OR ANY OTHER DECIPHA SERVICE:
1.1 Any information you enter into a Decipha Programme about yourself or a child may be collected and processed for research, programme and product development purposes, and entries to the blog section monitored for accuracy and decency.
1.2 A log-in name and password are only to be used by one individual. The registrant is responsible for all information added under their log-in name and password. A log-in cannot be shared. If more than one log-in is required please contact Janet Hoskin.
1.3 When registering for the Decipha Reading Programme or other Decipha programmes the registrant becomes responsible for all data added, amended or removed under their log-in and password and any log-in or password given to others to use to work with the registrants child for that child’s programme.
1.4 We recommend you take the following precautions to ensure no-one other than the professional or parent trained to use the Decipha Reading programme can access a child’s dashboard or experts dashboard.
1.4.1 Ensure the password chosen cannot be guessed by anyone else. Never use your name or the child’s name for example. Also avoid using your favourite team name or friends or family’s names.
1.4.2 Make your password at least eight characters long and include numbers as well as lower and upper case letters.
1.4.3 Do not let anyone else use your log-in. Other professionals must have their own log-in. As the registrant you are responsible for ensuring they adopt a secure password.
1.5 THE DECIPHA BLOG
When you register for the Decipha Reading programme you have access to the Decipha blog. Each person who has been permitted a log-in to the child’s dashboard from the registrant is able to view and write a blog only on that child’s dashboard. . Two blogs must be written each week in order for the programme to progress. We recommended that these are completed by the all the people delivering the programme, i.e. someone from home and school. The exception is when there is only one user who is delivering the entire programme. The blogs are accessible to the ‘Decipha literacy expert’ and are the main form of communication between the family/school delivering the programme and Decipha. In this way the expert is able to offer advice and support if there are problems with regard to learning and behaviour.
1.6 THE DECIPHA COMMUNICATION WALL
Any information that you submit and post via the communication wall will be available to all Decipha Reading programme users and visitors and may be viewable to anyone online. This tool is intended to promote the sharing of best practice and relevant information and resources. Your postings will be associated with your username and your profile. Violation of our Terms and Conditions agreement (including the posting of indecent, purposefully inaccurate or inflammatory information) or cancellation of your contract may result in the removal of your post(s) and/or the termination of your registration.
2. WHAT WE DO WITH THE INFORMATION WE GATHER?
2.1 We require this information to understand your needs and provide you with a better service, and internal record keeping.
2.2 Information used for research will be used for developing and exploring learning methods for children with dyslexia. Identities will not be disclosed for research purposes.
2.3 Contracts we make with you create a commitment, which may require contact or use of your information.
2.4 We may use the information to improve our products and services. We may periodically send promotional email about our new products, special offers or other information which we think you may find interesting using the email address which you have provided. We will not send you information on products from anyone else. From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
2.5 Be aware we do not reveal identifiable information about you to our advertisers, funders or sponsors, though we may at times share statistical visitor information with our advertisers, funders or sponsors.
2.6 We have the right to notify you of changes to our website, products or services that could affect our service to you.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
3.1.2 A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
3.1.3 We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
3.1.4 Overall, cookies help us provide you with a better website, so we can look at which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
3.1.5 You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
3.2 LINKS TO OTHER WEBSITES
3.3 CONTROLLING YOUR PERSONAL INFORMATION
3.3.1 You may choose to restrict the collection or use of your personal information in the following ways:
3.3.2 Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at janet@Decipha.org.
3.3.3 Decipha will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We will not use your personal information to send you promotional information about third parties.
3.3.4 You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee of £10 will be payable to cover our administration costs. If you would like a copy of this information please write to us at:
49 - 51 East Road
Tel: 020 7250 8255 Fax: 020 7250 8005
3.3.5 If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
3.3.6 If necessary, we may share personal information to our group members including such entities as subsidiaries, holding companies and their subsidiaries.
3.3.7 Third party disclosure may be necessary in regards to personal information in the following cases:
a. A sale of our business or its assets, in full or part, to a third party may require personal data sharing.
b. Legally, we may be asked to share and disclose data details (for example, to safeguard children).
c. To assist in reducing credit risk and fraud protection.
3.4 STORAGE OF PERSONAL DATA
3.4.2 Information submitted by you is stored on secure servers. Any payment or transaction details will be encrypted for full safety measures to be in use.
3.4.3 As you know, transmission of data on the internet is never guaranteed regarding safety. It is impossible to guarantee your safety with electronic data and transmission. You are therefore at your own risk if you elect to transmit any data. This is why if offered a password, as you are responsible for keeping it confidential, we recommend you using a non-identifiable eight character alphanumeric password.
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